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Expense Advances

Expense Advances are used when funds are issued to a staff member or responsible party before the final expense evidence is available. The advance remains open until it is retired or otherwise settled.

Screenshot: Expense Advances list view

Fields

FieldMeaning
CompanyThe company issuing the advance.
ReceiverThe staff member or party receiving the advance.
Cash AccountThe account used to issue the funds.
AmountThe amount advanced.
Expected Retirement DateThe date by which the advance should be retired.
StatusThe workflow state of the advance.

HowTo

  1. Open Finance.
  2. Select Expense & Income.
  3. Open Expense Advances.
  4. Create the advance and complete receiver, account, amount, and purpose details.
  5. Attach supporting approvals or requests.
  6. Save and process the advance through the available workflow actions.
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Cash Disbursement
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Expense Retirements