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Expense Retirements

Expense Retirements close out advances by recording the actual expense details, supporting documents, refunds, or additional amounts due. This helps Finance confirm that advanced funds were accounted for correctly.

Screenshot: Expense Retirements list view

Fields

FieldMeaning
AdvanceThe advance being retired.
Retire DateThe date the retirement is recorded.
Expense TypeThe classification of the expense incurred.
Amount SpentThe amount supported by retirement documents.
BalanceAny remaining amount to refund or additional amount to reimburse.
StatusThe workflow state of the retirement.

HowTo

  1. Open Finance.
  2. Select Expense & Income.
  3. Open Expense Retirements.
  4. Create a retirement against the relevant advance.
  5. Enter actual expense details and attach supporting documents.
  6. Save and complete the review, approval, and posting steps available to your role.
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Expense Advances
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