Expense & Income on My Docs

Expense Types

Tue, 13 Oct 2020 15:21:01 +0200

Expense Types are reusable categories for outgoing finance activity. They support consistent posting, review, and reporting of operational expenditure.

Screenshot: Expense Types list view

Fields

Field	Meaning
Code	The short identifier for the expense type.
Name	The display name shown to users.
GL Account	The account used when transactions of this type are posted.
Company	The company where the expense type is available.
Status	Indicates whether the type can be selected on new records.

HowTo

Open Finance.
Select Expense & Income.
Open Expense Types.
Create or update the type and confirm its GL account mapping.
Activate the type when it is ready for transaction entry.

Cash Disbursement

Tue, 13 Oct 2020 15:21:01 +0200

Cash Disbursement records cash payouts made for operational expenses. The workflow helps finance teams capture the payee, cash account, expense classification, supporting documents, approval state, and posting state.

Expense Advances

Tue, 13 Oct 2020 15:21:01 +0200

Expense Advances are used when funds are issued to a staff member or responsible party before the final expense evidence is available. The advance remains open until it is retired or otherwise settled.

Expense Retirements

Tue, 13 Oct 2020 15:21:01 +0200

Expense Retirements close out advances by recording the actual expense details, supporting documents, refunds, or additional amounts due. This helps Finance confirm that advanced funds were accounted for correctly.

Income Types

Tue, 13 Oct 2020 15:21:01 +0200

Income Types are reusable categories for incoming finance activity. They support consistent posting, review, and reporting of income records.

Screenshot: Income Types list view

Fields

Field	Meaning
Code	The short identifier for the income type.
Name	The display name shown to users.
GL Account	The income account used when records of this type are posted.
Company	The company where the income type is available.
Status	Indicates whether the type can be selected on new income records.

HowTo

Open Finance.
Select Expense & Income.
Open Income Types.
Create or update the type and confirm its GL account mapping.
Activate the type when it is ready for income entry.

Income (One-Off)

Tue, 13 Oct 2020 15:21:01 +0200

Income (One-Off) is used for non-recurring income transactions. The record captures the company, income type, amount, source, description, supporting documents, workflow state, and posting state.