Ledger on My Docs

GL Account Activity

Tue, 06 Oct 2020 08:48:57 +0000

Navigate to GL Account Activity

Step 1: Access the Ledger sub-module of the Finance module from the left sidemenu as shown in the fig1 below.

GL Accounts

Tue, 06 Oct 2020 08:48:57 +0000

Navigate to GL Accounts

Step 1: Access the Ledger sub-module of the Finance module from the left sidemenu as shown in the fig1 below.
Step 2: Click on GL Accounts as shown in the fig1 below.

Fig 1.0 Image showing GL Account Navigation view.

This displays a list view of GL Accounts.

Fig 1.1 Image showing list of existing GL Accounts.

Create a GL Account

To create a GL account, hit the New button in the toolbar area and populate the form fields.

Fig 2.0 Image showing the new button to create a GL Account.

The following are some of the fields that needs to be populated:
- Company
- Account Number
- Account Type
- GL Type
- Account Title
- Summary Account

Fig 2.1 Image showing GL Account creation form.

Filtering GL Account

Use the Filter button, when clicked, gives you a dropdown where you can specify various parameters for filtering the records:
- Search string: for filtering records
- Company: A dropdown list of companies
- GL Type: A drop-down list to select the type of ledger
- Account Type
- Status

Fig 3.0 Image showing filter options for GL account.

View a GL Account

From the List view, click the Id of the account to view it

Fig 4.0 Image showing the id of a GL account.

Fig 4.1 Image showing GL account view.

Edit a GL Account

You can only merge a pending GL account.

GL Balances

Tue, 06 Oct 2020 08:48:57 +0000

Navigate to GL Balances

Step 1: Access the Ledger sub-module of the Finance module from the left sidemenu as shown in the fig1 below.
Step 2: Click on GL Balances as shown in the fig1 below.

Fig 1.0 GL Balances navigation

This displays a list view of GL Balances.

Fig 1.1 List view of GL Balances

Use the Filter button, when clicked, gives you a dropdown where you can specify various parameters for filtering the records:
- Search string: for filtering records
- Company
- On
- Category

Fig 2.0 Image showing Search, filter button and filter options

Exporting GL Balances

Export the GL Balances data to excel by clicking the Export button

Fig 3.0 Image showing GL Balances export button.

Note: Once the export button is clicked, it pops up an option to download a copy of the GL Balances to your computer system as an excel document.

Statistics Balances

Tue, 06 Oct 2020 08:48:57 +0000

Navigate to Statistics Balances

Access the Partner Tranasactions sub-module of the Finance module
Click on Statistics Balances

Fig 1.0 Statistics Balances

This displays a list view of Statistics Balances.

Fig 1.1 List view of Statistics balances

Use the Filter button, when clicked, gives you a dropdown where you can specify various parameters for filtering the records:
- Search string: for filtering records
- Company
- On
- Measure

Fig 2.0 Image showing Search, filter button and filter options

Exporting Statistics Balances

Export the Statistics Balances data to excel by clicking the Export button

Fig 3.0 Image showing Statistics Balances export button.

Note: Once the export button is clicked, it pops up an option to download a copy of the Statistics Balances to your computer system as an excel document.

GL Revalue

Mon, 16 Nov 2020 13:59:39 +0100

Navigate to GL Revalue

Access the Ledger sub-module of the Finance module
Click on GL Revalue

Fig 1.0 Image showing GL Revalue Navigation view.

This displays a list view of GL Revaluations.

Fig 1.1 Image showing list of existing GL Revalue.

Create a GL Revalue

GL Revalue can either created automatically or manually.

Statistics Account

Mon, 16 Nov 2020 13:59:39 +0100

Navigate to Statistics Account

Access the Ledger sub-module of the Finance module
Click on Statistics Account

Fig 1.0 Image showing Statistics Account Navigation view.

This displays a list view of Statistics Account.

Fig 1.1 Image showing list of existing Statistics Account.

Create a Statistics Account

To create a statistics account, hit the New button in the toolbar area and populate the form fields.
The following are some of the fields that needs to be populated:
- Company
- Code
- Account Type
- GL Type
- Title
- Summary Account

Filtering Statistics Account list

Use the Filter button, when clicked, gives you a dropdown where you can specify various parameters for filtering the records:
- Search string: for filtering records
- Company: A dropdown list of companies
- Status: A drop down list of different statuses

Fig 3.0 Image showing filter options for Statistics Account.

View a Statistics Account

From the List view, click the Id of the statistics account to view it

Fig 4.0 Image showing the id of a Statistics Account.

Fig 4.1 Image showing Statistics Account view.

Edit Statistics Account

From the list view, select the statistics account you want to edit by clicking on a checkbox
Click the edit button to edit the the one you just selected

Fig 5.0 Image showing how to edit an existing Statistics Account.

After editing, save the changes.

Fig 5.1 Image showing how to save changes to an existing Statistics Account.

Delete Statistics Account

From the list view, select the account you want to delete using the radio button
Click on the Delete button to delete the account

Fig 6.0 Image showing how to delete an existing Statistics Account.

Activate a Statistics Account

When you create a statistics account, its status will be pending
To activate the newly created account, search for it using the search filter
Then click the Activate button to activate the account (it status will change to Active)

Fig 7.0 Image showing activate button for Statistics Account.

Deactivate a Statistics Account

Only an active account can be deactivated:

Statistics Acct Activity

Tue, 13 Oct 2020 15:21:01 +0200

Statistics Account Activity is the ledger-style activity view for statistics accounts. Use it to review non-monetary measures, quantities, or operational statistics posted through statistics journals.

Ledger on My Docs

GL Account Activity

Navigate to GL Account Activity

GL Accounts

Navigate to GL Accounts

Create a GL Account

Filtering GL Account

View a GL Account

Edit a GL Account

GL Balances

Navigate to GL Balances

Filter list of GL Balances

Exporting GL Balances

Statistics Balances

Navigate to Statistics Balances

Filter list of Statistics Balances

Exporting Statistics Balances

GL Revalue

Navigate to GL Revalue

Create a GL Revalue

Statistics Account

Navigate to Statistics Account

Create a Statistics Account

Filtering Statistics Account list

View a Statistics Account

Edit Statistics Account

Delete Statistics Account

Activate a Statistics Account

Deactivate a Statistics Account

Statistics Acct Activity